The Complete Platform
for Health Insurance
Professionals

Your broker portal for quoting, enrollment, and retention — built for individual agents and the GAs, MGAs, and FMOs who support them.

See It In Action → For Agencies & FMOs For Health Plans

Quote. Activate. Maintain.

Aiva Quote
3× Faster Quoting
TPMO Call Recording Support
ACA · MA All Markets

Built for every layer of modern health insurance distribution

Independent AgentsCaptive ProducersGeneral AgenciesFMOs / MGAsHealth Plan Carriers
Built for the Whole Distribution

One platform.
Every layer of your organization.

Aiva Quote is built broker-first — the individual agent gets a real working tool, not a stripped-down login. The GA, MGA, and FMO above them get the organizational layer to run and scale their network.

Distribution Hierarchy
FMO / MGA Network-level visibility

Manages multiple GAs, agencies, and the full downline

General Agency (GA) Agency-level oversight

Manages contracted agents and sub-agencies below them

Independent Broker / Producer
Broker portal — quotes, enrolls, retains

The agent driving revenue. The platform is built for them first.

FMO → GA → Agent
Full hierarchy support
One login
Per user, any level
Real-time
Downline visibility
Independent Broker / Producer Individual Agent

You don't need to be part of an agency to use Aiva Quote. Get the same full-featured portal — quote across carriers, compare plans, submit enrollments, and track renewals independently from one login.

GA General Agency

Manage your downline agents and sub-agencies in one view. Track production, handle contracting, and monitor compliance across your book — without chasing spreadsheets.

FMO / MGA Field Marketing Organization

Full network visibility. Manage multiple downline agencies as distinct entities. Hierarchy reporting, compliance oversight, and production analytics across every agent in your network.

The Problem

Growth is harder when
operations and compliance are disconnected

Aiva Quote unifies AI-assisted workflows, agency operations, and TPMO-ready compliance execution.

Agency operations are fragmented

Teams still jump between carrier portals, spreadsheets, and disconnected tools to quote, enroll, and service one client.

Compliance execution is reactive

TPMOs and agencies face call recording mandate pressure without a single timeline for disclosures, recordings, and disposition evidence.

Legacy tools do not scale with growth

As downline agents and books expand, leaders lose visibility into pipeline health, QA risk, and service bottlenecks across teams.

GAs and FMOs fly blind on downline activity

Without real-time visibility into what agents are quoting and enrolling, leaders manage by exception — only hearing about problems after they happen.

One login, one operating system, one source of truth for production and compliance teams.

For Insurance Agents & Producers

Your personal
broker portal.

Whether you're a solo producer or part of a 200-agent FMO, Aiva Quote is your home base. Quote across carriers, manage your book, and track every client from first contact through renewal — all in one place, without the portal-hopping.

  • Multi-carrier quoting across all lines of business
  • Side-by-side plan comparison with benefits detail
  • One-click enrollment via 834 EDI or carrier API
  • CRM built for insurance — track every client interaction
  • Automatic renewal alerts — never miss a follow-up window
See It In Action
New Quote — Garcia Family Step 3 of 4
BlueCross Gold HMO
$782/mo
Gold Match 98%
Aetna Silver PPO
$634/mo
Silver Match 91%
United Bronze EPO
$421/mo
Bronze Match 84%
Agency Performance
Walton Insurance Group FMO
142 agents 1820 quotes
├ SunState GA GA
38 agents 490 quotes
│ ├ Miami South Agency PPA
12 agents 164 quotes
│ └ Broward Health Plans PPA
9 agents 118 quotes
└ GulfCoast MGA MGA
54 agents 712 quotes
142
Agents
1,820
Quotes YTD
$2.4M
Premium
For Agencies, FMOs & MGAs

Power your entire
downline from one platform.

Give every agent in your network a world-class quoting tool while you maintain full visibility, control, and your brand.

  • White-label with your logo, colors, and custom domain
  • Manage FMO → GA → MGA → Agent hierarchies natively
  • Per-agent subscription pricing that scales with your growth
  • Agency-level analytics: quotes, enrollments, and revenue by agent
  • Carrier allowlist — control exactly which products your agents quote
See It In Action
For Health Plans & Carriers

Reach your agents
where they work.

A direct distribution channel to your affiliated agent network — branded as your own, with only your products available to quote and enroll.

  • Exclusive branded environment — your logo, your products only
  • Real-time enrollment submissions via 834 EDI or your API
  • Monitor and manage your affiliated agent network centrally
  • ACA, Medicare Advantage, and Group market support
  • Carrier-level analytics: agent performance and product mix
See It In Action
Enrollment Dashboard — Q1 2026
2,841
Applications
+18%
2,390
Enrolled
+22%
451
Pending
-4%
Enrollments by Product
Medical
78%
Dental
52%
Vision
41%
Medicare Adv.
29%
Platform Features

One operating system for
agency growth and compliance operations

Built from day one as an AI-native agency management system for health insurance teams, agencies, and TPMOs.

Quote every line, no portal-hopping

Medical, dental, vision, life, and chiropractic in a single guided workflow — no portal-hopping.

Skip the carrier-doc digging

A built-in AI assistant for health insurance operations, with document lookup, business Q and A, and workflow guidance.

Get enrollments right the first time

Carrier-specific questionnaires that are 834 and OEC-ready at submission — no rejected paperwork.

Never lose track of a client

Track every customer interaction, log calls, set follow-up dates, and record outcomes — purpose-built for insurance.

Stay compliant on every Medicare call

Capture SOAs, document consent, and record calls in one workflow built for Medicare enrollment conversations.

Never miss a renewal window

Automatic alerts surface 90 and 30 days before each policy anniversary, so no renewal window slips by.

Every client call, on the record

Make calls right in the app with the built-in softphone, or dial out over an external line — every call logs to the client record.

Catch problems before they become complaints

Automatic transcripts make every conversation searchable, while sentiment analysis flags how calls went for faster QA, coaching, and compliance review.

Your brand, not ours

Upload your logo and set brand colors — agents see your identity, not a generic platform, every time they log in.

See exactly where quotes stall

Track quote-to-enrollment funnels, agent performance, and compliance-oriented QA indicators in one dashboard.

AI-Native
Agency Management Core
TPMO
Call Recording Workflow Support
834
EDI and API Submission Ready
HIPAA-Ready
Security Architecture
Built for Regulatory Reality

Compliance-Aware by Design

Aiva Quote is designed around the workflows and controls health insurance distribution teams need, including operational support for TPMO call recording mandate execution.

TPMO Workflow Controls

Build repeatable sales and QA motions with timeline visibility around disclosures, consent checkpoints, and call recording reference capture.

  • Disclosure and consent checkpoints
  • Call recording reference linkage
  • Interaction-level activity timeline
  • Audit response data export workflow

Security and Data Controls

PHI and client data are protected with encryption and strict data isolation controls, with auditable access patterns for regulated operations.

  • TLS 1.3 data in transit
  • Encrypted SSNs and PHI at rest
  • Tenant-isolated row-level security
  • Audit logs on data access paths

Carrier and Market Integrations

Operate across ACA, Medicare, and group workflows with infrastructure built for agencies, downlines, and high-volume enrollment seasons.

  • ANSI X12 834 EDI transmission
  • Direct carrier API support
  • CMS Marketplace plan data sync
  • ACA, Medicare Advantage, and group

Designed to work with

CMS Healthcare.govBCBS PlansUnitedHealthcareCignaAetnaHumana

Carrier names shown for illustrative purposes. Integrations subject to carrier partnership agreements.

Why We Built Aiva Quote

Built by people who have spent
careers inside health insurance tech.

Our founders have a combined 36 years in the health insurance technology industry — building agent management systems, broker portals, quoting and enrollment platforms, and broker commission and premium billing systems for some of the largest carriers in the industry as customers.

We have architected HIPAA-compliant systems, built EDE-certified enrollment platforms, and integrated with dozens of systems using API and 834 EDI. That deep, hands-on understanding of the industry — and of what brokers actually need day to day — is what led us here.

We saw the same gap everywhere: teams need a system that is genuinely comprehensive and affordable, at a time when everyone is trying to reduce cost and vendors. That's the platform Aiva Quote is.

Agent management systems & broker portals Quoting & enrollment systems Broker commission & premium billing systems HIPAA-compliant architecture EDE-certified enrollment systems API & 834 EDI carrier integrations
See It In Action
Frequently Asked Questions

Questions about the
broker portal? Start here.

Everything agents, agencies, and distribution leaders ask about Aiva Quote.

What is Aiva Quote?
Aiva Quote is an AI-native broker portal for health insurance distribution. It lets agents quote across carriers, compare plans, submit enrollments, and track renewals from one platform — while giving GAs, MGAs, and FMOs the visibility and controls to manage their downline agents and agencies.
How is Aiva Quote different from logging into individual carrier portals?
Instead of switching between five to twelve separate carrier portals and re-entering the same client data each time, Aiva Quote unifies multi-carrier quoting, plan comparison, enrollment submission, and renewal tracking in a single workflow. Your client information, activity history, and follow-ups all live in one place.
Do I need to be part of an agency to use Aiva Quote?
No. Solo and independent producers can sign up and get the same full-featured broker portal — quoting, enrollment, CRM, and renewal tracking — without belonging to an agency. If you are part of a GA, MGA, or FMO, the platform also supports the full distribution hierarchy.
Does Aiva Quote support FMO, MGA, and GA downline hierarchies?
Yes. Aiva Quote is built for the full distribution hierarchy: individual broker at the base, GA or agency in the middle, and MGA or FMO at the top. Each level gets the right visibility — agents get a working tool, while upline organizations get real-time production data, downline oversight, contracting, and compliance visibility.
What does TPMO call recording support mean?
CMS requires Third-Party Marketing Organizations (TPMOs) to record and retain Medicare-related sales calls. Aiva Quote provides compliance-aware workflows with disclosure and consent checkpoints, call recording reference linkage, an interaction-level activity timeline, and audit-response data export — so call recording obligations are part of the platform your agents already use rather than a separate system.
Which markets and lines of business does Aiva Quote support?
Aiva Quote supports multi-line quoting and enrollment across major health insurance markets, including ACA, Medicare Advantage, and group, plus ancillary lines such as dental, vision, life, and chiropractic. Enrollment submissions are supported via ANSI X12 834 EDI or direct carrier API.
Is my data secure and HIPAA-aware?
Yes. Aiva Quote protects PHI and client data with TLS 1.3 in transit, encrypted SSNs and PHI at rest, tenant-isolated row-level security, and audit logging on data-access paths. Aiva Quote processes PHI as a Business Associate; a Business Associate Agreement (BAA) is available on request.
Where is my data stored, and does it ever leave the United States?
All Aiva Quote data is stored in a secure AWS US East (N. Virginia) cloud region on enterprise-grade infrastructure. Your data is hosted entirely within the United States and never leaves US shores — there is no offshore storage, processing, or support access to your PHI and client information.
Can I make calls inside Aiva Quote?
Yes. Aiva Quote includes built-in calling so your agents can reach clients without leaving the platform. Use the in-app softphone to dial calls directly from your browser, or switch to dialer mode to connect through an external phone line. Either way, calls are tied to the client record, so every conversation is logged alongside quotes, enrollments, and follow-ups.
Does Aiva Quote transcribe calls and analyze sentiment?
Yes. Calls placed through Aiva Quote can be automatically transcribed, giving you a searchable written record of every conversation. Built-in sentiment analysis surfaces how a call went at a glance — helping agencies with QA, coaching, and compliance review without listening to every recording end to end.
How long does it take to get up and running?
It depends on what you need, but most customers can start using Aiva Quote immediately after signup and payment. Individual agents and small agencies typically have nothing to configure before their first quote. Larger organizations that want to import agents, migrate client data, or configure a downline hierarchy may take a bit longer — but our onboarding is self-serve and most teams are productive within a day.
Can I import my existing client list and assign leads to agents?
Yes. Aiva Quote includes a client import wizard that accepts a CSV file with up to 13 fields — including name, email, phone, date of birth, address, and market or product interest. During import you map your column headers to the right fields, and the platform suggests mappings automatically. At the end of the import you can assign the imported clients to yourself, to a specific agent on your team, or leave them unassigned for later. Any rows with errors are reported individually so you can correct and re-upload without losing the rest of your data.
Can I bulk-import my agents instead of inviting them one by one?
Yes. The agent import wizard lets you upload a CSV with your agents' National Producer Numbers (NPNs) plus optional fields like name, email, phone, tax ID, and an external ID for matching on future re-imports. Once uploaded, you can choose to sync each agent's demographics, license, and appointment data directly from the NIPR Producer Database using their NPN — so you don't have to key in information that NIPR already has. You also control whether invitation emails go out immediately or are held until you're ready.
How much does Aiva Quote cost?
Aiva Quote is offered on a per-user monthly subscription. Full pricing and plan tiers are presented during account setup, before you confirm a paid subscription. Contact us or request a demo to learn more.

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